Everything you need to know about the Main Event and more!
Congratulations on your 2023 HIMA nomination! This page contains information for NOMINEES ONLY. Please keep this info private, shared only with co-nominees and professional inner circle attending the main awards event. Below is important information and relevant links. So, let’s begin with the basics…what, when, why, how and more!
Hollywood Independent Music Awards
August 17, 2023
The Avalon, Hollywood
1735 Vine St, Los Angeles, CA 90028
5:00 pm – Media Check-in
5:30 pm – Red Carpet Opens & VIP Entrance
6:00 pm – Main Floor VIP Seating & GA Entrance
8:00 pm – Awards Show
10:00 pm – Official Afterparty (Upstairs in BARDOT)
EACH NOMINATION IS GRANTED ONE (1) COMPLIMENTARY GENERAL ADMISSION TICKET (NO ASSIGNED SEATING)
Please read and understand that sentence literally. ONE comped General Admission Ticket (no assigned seating) for each nomination, even if there are multiple persons associated with the nomination. This courtesy is to ensure all nominations are represented and have access to the red carpet. We will have your name, as it appears in the posted nomination, at check-in. If by chance you are nominated twice in different categories, that means you’ll have two comped GA tickets. Additional tickets at all levels must be purchased. Only VIP six-seat tables, main floor VIP Booths, and Balcony Booths are granted comped access to the Official Afterparty upstairs in Bardot.
GENERAL ADMISSION TICKETS:
Nominees have the option of purchasing unlimited General Admission tickets at a 50% discount by using promo code “nominee23“. General Admission tickets allow access to the venue, main lobby, upper balcony, and specifically designated side areas off the main floor. GENERAL ADMISSION TICKETS DO NOT INCLUDE AFTERPARTY ACCESS. Those must be purchased separately. AFTERPARTY tickets will be made available no later than July 1, 2023. Ticketing may open sooner than the stated date. To secure an Afterparty ticket, visit our ticketing portal HERE.
PREMIUM MAIN FLOOR VIP TABLES & VIP BOOTHS:
All main floor seating is premium and cannot be discounted. Main floor premium six-seat tables and VIP booth seated guests receive complimentary access to the Official Afterparty. Premium VIP six-top table seats and the two VIP Wing Booths will be served tray-passed gourmet hors d’oeuvres. All other VIP booths (including balcony booths) DO NOT include food service. This distinction is evident when securing tickets. HIMA TICKETS HERE.
OFFICIAL AFTERPARTY – 10:00 PM to Midnight
General Admission DOES NOT get access to the HIMA Afterparty, located upstairs (Bardot) in the Avalon venue. Bardot capacity is 300. These tickets will sell out quickly. Everybody can relax, decompress, and make new friends. Some live performances are planned with surprise guest appearances. There is a bundle option (GA ticket with Afterparty) on the HIMA ticketing portal. We appreciate everyone understanding these tickets will sell out because we have limited capacity for the Afterparty.
LEGAL AGE & MINORS
This event is strictly for persons 21+. Thank you for your cooperation and understanding.
CHECK-IN – MAIN EVENT ENTRY:
All purchased tickets will be electronically issued to you through a QR code for easy, quick scanning upon arrival. Additionally, our check-in team will have nominee, VIP, and sponsor master lists with the ticket level associated with the name. Venue security will be checking IDs and issuing 21+ wristbands, then guests will proceed to the main entrance of the venue.
All assigned MAIN FLOOR seated guests will be given numbered wristbands corresponding to their assigned table or VIP booth. All tables and booths are numbered, including the six balcony booths. Wristbands must be worn at all times while in the venue. Non-assigned seat (General Admission) guests may head inside the venue, enjoy the lobby bar and socialize but PLEASE do not congregate near the red carpet or interview stations. We ask all General Admission ticket holders to head to the designated General Admission areas in the balcony or other GA areas. Please DO NOT block any designated walkways.
The red carpet will run from 5:30pm to 8:00pm. To ensure everyone gets carpet time, we have set arrival times for nominees by categories. Nominees must be ready to walk the carpet during the following time frames, or you may miss the opportunity.
|5:30 – 6:30
EDM (Electronic Dance Music)
|6:30 – 7:30
Latin Urban/Hip Hop/Rap
Live or Streamed Performance
Message Song/Social Impact
World and all other categories
ONLY 2023 NOMINEES, APPROVED VIPs, & PRESENTERS ARE ALLOWED ON THE RED CARPET:
If you are a single nominee (one person), we will allow you to have a “plus one” on the carpet with you. Please do not abuse this courtesy. If you are a band, only band members (musicians) are allowed on the carpet. Please arrive early enough to ensure you have carpet access. There will be a line for the red carpet so we ask for patience, cooperation, and courtesy. Our PR team will check you in, whiteboard your name, and direct you to where you need to go. You may pose for a moment or two for still photos on the carpet. Please move along and don’t hold up traffic! Be respectful to all the other nominees waiting in line behind you.
NOT ALL NOMINEES WILL BE INTERVIEWED:
This is important…there is simply not enough time to interview everyone. If you are chosen for a quick interview, you’ll be directed to an area off the red carpet. Please do not EXPECT this and please do not ASK to be interviewed, just be ready if it happens.
PODIUM ANNOUNCEMENTS & VIDEO PRESENTATIONS:
PLEASE NOTE: All categories will NOT be presented by a presenter at the podium. Some categories will be in video presentation packages, shown on screens throughout the venue. Due to the number of categories recognized at the HIMA, we cannot announce all nominations live with on-stage acceptances. There is simply not enough time. However, if you see your category on house big screens and see you won, we have a winner area backstage with an official HIMA photographer and video team. We will have guest relations associates and production staff throughout the main floor (easily identified by HIMA branded t-shirts) to direct you to this designated area. Pre-made, generic award trophies will be available for photographic purposes. These photos will be included in the Official HIMA Winner photo gallery distributed post-event. Thank you for your cooperation and understanding.
CAMERAS & CELL PHONES:
Personal cameras and cell phones are allowed in the venue. Please DO NOT take selfies on the red carpet. There is a photo wall in the lobby area where you can take all the selfies you like! Only professional and approved media will have a reserved spot on the main red carpet press line. All press must be approved. Press Credentials can be requested HERE.
WHAT TO WEAR:
Recommended dress is “Hollywood Hip” or whatever you feel best suits your style and vibe. This is NOT a stuffy, formal black tie event. Although, if you want to dress up with a tux and top hat, go for it! And ladies, formal is acceptable, and so is “Sunset Strip Sexy.” We love seeing personalities shine! Just remember, this is a celebration, so get ready to have a good time!
PARKING & DIRECTIONS:
Directions to the Avalon can be found HERE.
There are paid parking lots North and South of the Avalon and one across the street next to Capitol Records. If you find a spot on the street at a parking meter, be sure to read the signs before heading into the club. For cheaper parking options, there are $10 parking lots at 1800 Vine (entrance on Yucca) and 6223 Selma (on Selma between Argyle and El Centro). You may want to park somewhere in the general area and take Uber/Lyft to the Avalon. Bottom line: Plan and prepare your arrival and parking accordingly.
DECORUM & CONDUCT:
During the awards show (8:00pm-10:00pm) we ask that you keep voice volume to a minimum, but scream and applaud when appropriate. The show is being recorded! If you wish to engage in loud conversation, there is plenty of room in the main lobby that cannot be heard by our production recording. Anyone disrupting the show will be asked to leave the area. We appreciate your cooperation and consideration. No outside alcohol or illegal drugs are permitted inside the Avalon. Anyone found with illegal substances or determined to be disruptive will be at best asked to leave or escorted out of the venue by security.
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Press / Media Credentials: firstname.lastname@example.org
Guest Relations: email@example.com
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